5 Tips For Virtual Town Hall Meetings

The popularity of town hall meetings is increasing; everyone, no matter where they are, is able to join and attend a meeting, share and learn new information about their company, such as some key updates, progress, new strategies.

These meetings have been popular among people, who always or mostly work remotely, but since the outbreak of the pandemic, many companies had to adjust and find ways how to stay in contact with those who were sent to work from home, and a virtual town hall meeting has become a new normal.

Since many companies still struggle in carrying out a successful video conference, here’s some advice you may found helpful.

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What is a Virtual Town Hall Meeting?

A virtual town hall meeting is a company-wide event held online where leaders share updates and other news with their employees with the aim of keeping everyone informed about the company’s goals and missions.

5 Tips for Virtual Town Hall Meetings

A virtual town hall meeting can help engage employees as they hear directly from their leaders and are able to better understand their roles and contribution to the company, provide a sense of community, as well as helping everyone understand the company’s priorities and its focus.

Here is a list of five tips for a high-quality virtual town hall meeting.

1) Employee recognition

One of the best ways to get everyone’s attention is to celebrate those employees with exceptional performance. When you acknowledge their contribution and hard work, you may also motivate others to improve their performance, because everyone likes attention and recognition, especially the one from managers, bosses, and in front of the audience.

2) A two-way conversation

Make sure everyone who attends your virtual meeting takes part in the discussion. You can send the meeting agenda before the meeting so everyone can prepare. Don’t forget the icebreakers at the beginning of your meeting, as they can help set the mood.

You can also have quick polls to get the latest updates and don’t forget to leave some time for questions other employees may have for a presenter.

3) Check your equipment

People can waste lots of time solving some tech problems which could be prevented if checked on time. Before you start the meeting, make sure everything works properly, your video, audio, share screen tool.  You can do a check with a few employees in advance before others join.

4) Have a leader and a moderator

A meeting moderator makes sure everything runs smoothly. They have advanced controls and can mute or unmute participants, stop a participant’s presentation, lock or unlock the meeting, or remove anyone who’s interrupting the meeting.

A meeting leader can help you start and close the meeting, explain the agenda, manage questions and answers after a presentation, introduce speakers, and plenty of other tasks that can help you run a smooth and effective meeting.

5) Keep it simple

Lots of companies have used some platforms for video calls that aren’t convenient at all as they require setting a profile, sign-in, password for entering a meeting.

You can keep it simple by using a platform that is easy to use, especially the one where you just send a link to your employees and they can join without downloading any app. Of course, use the one which can be used on all devices, including phones and tablets.

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